Orders
Digitize your company's orders and gain full control over your purchases. From order creation to invoice matching – fast, transparent, and budget-friendly.
Why Docu-x for order management?
Speed up your purchase
Shortening the path from request to order means faster deliveries and zero downtime in production or services.
You have control over costs
Each order can be compared with the budget and contracts before it is sent. This allows the CFO to see the actual budget utilization before the money is spent.
What you see is what you control
Management has an immediate overview of all orders throughout the company. You can easily see who ordered what, at what value, and what stage it is at.
You will gain an overview of cash flow
Orders are linked to invoices. This gives you control over your liabilities and cash flow planning without tedious searching.
You have the documents for the audit
Every order has its own history and is securely stored. In the event of an audit or dispute, you can immediately prove who approved what and when.
We have experience with these systems
What does the solution for digitizing orders look like?
- Creating an order – from a form or automatically based on an approved request.
- Approval workflow – the order is automatically sent to the correct approvers.
- Sending to the supplier or transfer to ERP
- Link to budget and contracts – compliance check before sending.
- Matching with invoice/delivery note – documents can be linked automatically.
- Archiving and reporting – order history available at any time.
You can easily create an order using the form or directly from an approved request. This minimizes errors and saves your employees time.
Orders are automatically sent to the correct approvers according to the set rules. There is no more chaos with emails, and each step has a clear responsibility.
The approved order is sent to the supplier electronically or forwarded to ERP for further processing. The process is faster and fully traceable.
The system can verify each order against the budget or contract before it is sent. This gives the CFO and management the assurance that expenses are under control.
Orders can be automatically linked to received invoices and delivery notes. This gives you a perfect overview of your obligations.
Every order is securely stored and traceable with a complete history. Clear reports show you the status of your purchases.
Who uses our document and process digitization solutions?
You are often interested in
What benefits can we expect from digitizing orders?
How are orders created and approved in the system?
Does the system support limits based on roles, amounts, or suppliers?
Is it possible to generate orders for suppliers directly from the system?
Is it possible to start with a package and upgrade to a more advanced version at any time?
