Případová studie

We sped up invoice verification from 1 hour to just 2 minutes

Who is ASB Group?

ASB Group is a dynamic consulting company operating in key countries in the CEE region: the Czech Republic, Poland, Slovakia, and Hungary. Our team of more than 450+ specialists helps international and local companies with their business on a daily basis. We specialize in company formation, accounting and reporting, tax consulting, transaction consulting, corporate services, and, last but not least, payroll and HR management. Thanks to comprehensive coverage of key business areas, our clients can focus primarily on the core part of their business.

Costly manual document processing, error rates, and lengthy approval processes

ASB employees processed invoices and other documents manually and entered them into individual systems separately. With such a high volume of documents to process, this placed high demands on employee performance, which led to a high error rate.

This approach led to further problems associated with inefficient document approval and verification processes. At the same time, it was not possible to share data with customers securely and efficiently. The situation required either a costly increase in staff numbers or the identification of an effective and cost-efficient solution.

Key challenges ASB Group

Lengthy checking of incoming documents

High error rate

Time-consuming and complicated approval process

Effective sharing of outputs with clients

4× faster system entry and savings of 100,000 sheets of paper per year

Thanks to the introduction of the Docu-X system, we at ASB have accelerated and streamlined all processes related to entering and approving documents in the Helios system.

After receipt, the invoice passes through three systems while remaining stored in one place. Communication can be tracked via the documents, and all modifications are made in one place. We enter documents into the system four times faster than if it were done manually. This allows us to guarantee our customers that their documents will be processed within 48 hours of being sent by the sender, which gives us a huge competitive advantage.

Key benefits of implementing Docu-x

The invoice approval process was reduced from 20 minutes to 5.

Reduction of the inspection process from 60 minutes to just 2 minutes

Automatic document checks

More efficient management of company documentation

Simplify internal processes

Solution certified for integration with the Helios system

"Docu-x provides a secure platform for sharing data and information with our clients. It is a way to approve invoices with the responsible managers, invoices are extracted by an automatic OCR system, and it is also a platform for sharing our outputs with clients. Inefficient and lengthy email communication is eliminated. What's more, everything is connected to our Helios accounting system and takes place in a secure environment."

Petr Studnička

We sped up invoice verification from 1 hour to just 2 minutes

Who is ASB Group?

Costly manual document processing, error rates, and lengthy approval processes

Key challenges ASB Group

4× faster system entry and savings of 100,000 sheets of paper per year

Key benefits of implementing Docu-x

How do we save you time?

Contract management

Digitization of accounting

Directives

Orders

Requests

Data boxes